[Close] 

Administrative Officer

Company Name:
Department of Defense
Indiana National Guard Membership Required Excepted Service Permanent Full Time The mission of the Indiana National Guard Full-Time Force is to maintain properly trained and equipped units available for prompt mobilization for war, national or state emergency. For information about membership call: 1.800.GO GUARD
NATIONAL GUARD MEMBERSHIP IS REQUIRED
DUTY LOCATION: Edinburgh, IN (AMCCO)
JOB SUMMARY: The purpose of the position is to provide assistance to the commander in overseeing or conducting recruiting, training management, supply management, maintenance, security, personnel management, administrative and public relations programs in such a manner that the unit is continually progressing toward the desired mobilization readiness posture. To accomplish the work the incumbent utilizes a comprehensive knowledge of the organization and its mission.
This job announcement is for employment as an Indiana Army National Guard Technician; a Federal Civil Service position. This is a dual-status technician job whereby you are required to maintain active membership in a National Guard unit and are required to wear the military uniform at the workplace. As members of a unit of the Indiana National Guard, you will be required to train with your unit, normally one weekend a month and 15 days of annual training each year. Indiana Army National Guard units and members are subject to immediate call to federal or state active duty to meet national or state emergencies.
APPOINTMENT FACTORS: This position is an Permanent Excepted Service position.
MILITARY RANK REQUIREMENTS: O-4 thru O-6
MILITARY SPECIALITY REQUIREMENTS: Individuals must meet the qualifications for the technician position but will have 1 year from date of hire to be assigned to a compatible MOS in a compatible unit for the technician position advertised.
Compatible Military Assignments: 01A
AREA(S) OF CONSIDERATION:
Permanent (Tenure 1 or 2) Technicians employed by the Indiana Army National Guard
Temporary, TERM or Indefinite Federal (Tenure 0 or 3) Technicians employed by the Indiana Army National Guard
Traditional M-Day Soldiers with the Indiana Army National Guard
Guard members from another state; Reservists/IRR; and/or Active Duty Soldiers willing to join the Indiana Army National Guard
Civilians with prior military service willing to join the Indiana Army National Guard.
U.S. Citizenship Required Must be in the grades: O-4 thru O-6 Must possess or be able to obtain a Secret security clearance Must be a member of the Indiana National Guard or be willing to join Must participate in direct deposit
As an Administrative Officer with the Indiana Army National Guard (ARNG), your duties will include, but will not be limited to:
Supervise, thru subordinate supervisors, 10 or more employees in General Schedule grades GS-4 thru GS-12 engaged in personnel, training, supply and administrative work and in Wage System Grades WG-8 thru WS-9 engaged in maintenance and repair of vehicles, weapons, and other equipment of the command. Originates and prepares or approves formal requests for filling vacancies and selects or participates with considerable weight in selection of employees for appointment, promotion, reassignment and other status changes, and recognition of outstanding performance of assigned employees. Approves and disapproves leave and recommends action in unusual cases as the granting of advance leave or LWOP. Receives formal grievances and takes action to resolve at the lowest possible supervisory level. Takes necessary informal disciplinary action and proposes to higher authority specific, appropriate formal action as warranted. Recommends employees for training and/or development. Implements the provisions of the equal employment and employee relations programs, and keeps employees informed on all aspects of the state personnel program pertaining to their situations, either directly or by referral to the appropriate subject-matter specialist.
Plans, organizes and assigns work to employees on the basis of difficulty of assignments and qualifications of employees. Revises assignments or details employees to other duties as necessary to meet changing work situations, deadlines or priorities. Reviews work through reports and personal observation for adherence to procedures and standard practices. Sets performance standards and evaluates performance of the employees. Reviews and approves or disapproves requests for assignments or details. Insures that technician manning is within the prescribed manpower limitations.
Conducts continuing review of command programs and activities to insure that assigned units are effectively and efficiently progressing toward the desired readiness status. Recommends to the commander policy and procedures or changes thereto and develops detailed instructions for implementation by staff sections, technicians and subordinate units. Reviews training, evaluation reports, unit status reports, Property inventory reports, maintenance inspection reports, strength reports, etc. Keeps abreast of new policy statements, regulations and directives issued by higher headquarters. Provides direction to and coordinates the activities of each staff section of the headquarters. Provides input to studies relating to reorganization, relocation of units, logistical support, personnel practices, maintenance activities, use of training facilities, etc. Visits subordinate units on a regular basis to provide guidance and assistance, to insure command programs have been implemented and to evaluate the effectiveness. Makes day-to-day decisions for the Commander in areas of personnel and equipment assignments, instructions to staff members, and replies to request from higher headquarters or local authorities. Investigates and recommends appropriate action on accidents or such incidents as property loss or complaints involving units or individuals of the command.
Represents the Command in contacts with the community. Provides support for community activities such as parades, celebrations, military funerals, etc. Coordinates with civic officials, club officers, shopping center personnel and school officials for such things as recruiting activities, community support projects, natural disaster or civil disturbance planning, use of facilities for training, and security of facilities. Submits to local news media articles, stories, announcements or advertisement designed to make the public aware of the National Guard and the role it plays in the community and in national defense.
Responsible for the proper utilization and maintenance of National Guard armories and other facilities of the command. Arranges with state ARNG officials for repair, upkeep and custodial services for the facilities. Insures that proper security measures are established and followed. Initiates rental agreements and receives and accounts for monies received from rental of the headquarters armory.
Performs other duties as assigned.
In order to meet the Minimum Qualifications for this Administrative Officer position at the GS-13 grade level, you must have at least 36 months of:
Experience, education or training in managing or directing, one or more programs, including appropriate supporting service organizations. Supervisory, managerial, professional or technical work experience and/or training which has provided knowledge of management principles, practices, methods and techniques. Experience using computer and automation systems.
Experience, education or training analyzing problems, identifying significant factors, gathering pertinent data and recognizing solutions AND experience preparing reports, plans, policies and various correspondence AND experience evaluating objectives and develop plans to facilitate the availability and effective utilization of various resources AND experience utilizing the organization, its mission and the organizational staff procedures AND experience using quantitative and qualitative techniques for analyzing and measuring the effectiveness, efficiency and productivity of administrative and technical programs AND experience developing the mission and work processes of programs throughout the military organization and multi level agencies AND experience in analytical and investigative techniques.
Knowledge, Skills and Abilities that will be evaluated for this position include:
Knowledge of supervision thru subordinate supervisors, 10 or more employees in General Schedule grades GS-4 thru GS-12 engaged in personnel, training, supply and administrative work and in Wage System Grades WG-8 thru WS-9 engaged in maintenance and repair of vehicles, weapons, and other equipment of the command.
Knowledge of planning, organizing and assigning work to employees on the basis of difficulty of assignments and qualifications of employees.
Knowledge of conducting continuing review of command programs and activities to insure that assigned units are effectively and efficiently progressing toward the desired readiness status.
Knowledge of providing support for community activities such as parades, celebrations, military funerals, etc.
Skilled in coordinating with civic officials, club officers, shopping center personnel and school officials for such things as recruiting activities, community support projects, natural disaster or civil disturbance planning, use of facilities for training, and security of facilities.
Knowledgeable in the proper utilization and maintenance Of National Guard armories and other facilities of the command.
Educational Requirements and/or Substitution of Education for Experience: Successful completion of a full 4-year course of study in any field leading to a bachelor''s degree, in an accredited college or university, equates to six months practical experience. (NOTE: When claiming education in lieu of experience, submission of a transcript is required.)
Must participate in Direct Deposit
A criminal history check will be completed on all selectees before hire date.
Permanent Change of Station (PCS) funds are not available for this position.
ENLISTMENT CASH BONUSES: Acceptance of technician position may affect any bonus and/or educational assistance that may be payable.
WORKING CONDITIONS: Work is performed in a typical office setting. Special safety precautions are not required. Incumbent is subject to uncommon tours of duty, rotational shift assignments and overtime duty, for which compensatory time off will be granted. May be required to fly in military or commercial aircraft for TDY purposes.
PHYSICAL EFFORT: Work is primarily sedentary. No special physical demands are required to perform the work.
If you are not a member of the Indiana Army National Guard, but are interested in applying for this position, please call the Indiana Army National Guard Recruiting Office at 800-GO-GUARD. You can also view our website .
If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.
Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills and abilities required of this position. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating.
Please follow all instructions carefully. Errors or omissions may affect your eligibility.
The complete Application Package must be submitted by 11:59 PM (EST) on Tuesday, May 27, 2014 .
To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the assessment questionnaire. Please ensure you click the Submit My Answers button at the end of the process.
To fax supporting documents you are unable to upload, complete this cover using the following Vacancy ID:1119734. Fax your documents to .
If you cannot apply online:
1. Click the following link to view and print the assessment questionnaireView Occupational Questionnaire, and
2. Print this 1203FX form to provide your response to the assessment and
3. Fax the completed 1203FX form along with any supporting documents to . Your 1203FX will serve as a cover page for your fax transmission.
Please do not send/fax/courier/email any applications or supporting documentation to the Indiana National Guard Human Resource Office, you must apply on-line or fax your application to the fax number listed on this announcement with the prescribed Cover Letter. The Human Resource can only process materials received through USA Jobs.
To apply for this position, you must provide a complete Application Package which includes:
1. Your R sum (Your resume MUST detail your length of basic and specialized experience that pertains to the job you are applying for)
2. A completeAssessment Questionnaire (Your assessment questionnaire MUST contain an email address)3. Other supporting documents:
Transcripts (Only required if you are substituting education for experience)
Flight Records
Military Biography
Qualification Certificates
etc. . .
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. Based upon your score, you may be referred to the hiring official. If your name is referred to the hiring official, you may be contacted directly by that office for a possible interview. You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).
You will be notified via email during the following phases of this announcement:
1. Immediately after your application has been submitted.
2. After the announcement has closed.
3. After qualifications review, which will inform you if you have been referred to the selection official or not.
4. Once a selection has been made.
If at any time you have questions concerning this Job Vacancy Announcement, please contact the Human Resources Specialist by email. You email should contain the following information: 14-T-Army-106,Administrative Officer, and1119734. The email can be sent toMARY.A.ELFTMAN. .
Explore the major benefits offered to most Federal employees #icc.
Under 32 USC 709, Veterans Preference does NOT apply.
For a complete list of Job Vacancy Announcements available at the Indiana National Guard, please visit our website atIndiana National Guard HR Website.

Don't Be Fooled

The fraudster will send a check to the victim who has accepted a job. The check can be for multiple reasons such as signing bonus, supplies, etc. The victim will be instructed to deposit the check and use the money for any of these reasons and then instructed to send the remaining funds to the fraudster. The check will bounce and the victim is left responsible.

More Jobs

Ag Alumni Program Coordinator - West Lafayette...
West Lafayette, IN Purdue University
Media and Communication Administrative Assistant
Indianapolis, IN The American Legion
Administrative Support Specialist Campus IUPUI...
Indianapolis, IN Indiana University
Benefits and Payroll Administrator/Secretarial
Muncie, IN AgBest LLC
Part-Time Enrollment Management Administrative...
Indianapolis, IN Indiana University
Med Tech Blood Bank Administrator
Indianapolis, IN Cameron Craig Group